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Bookends offers a host of features for locating, obtaining, managing, and using references to create bibliographies and footnotes.

The List View window lets you quickly view all the references in your database, the hits, or any arbitrary group. Configure the window to display up to seven different fields. View the references as they would look in a bibliography. Limit the list further by typing into the Live Search text box—the list updates as you type. Mark a reference with a single click. Color code your references, see the essential information displayed in the configurable and editable info pane (right), and read the attached file (Bookends will render pdf files, and show the text of Microsoft Word, rtf, Mellel, text, and html files), or view the attached images (bottom).

Define static or smart groups, and organize them in folders. Smart groups automatically update as references are added or deleted from your database. Search by any criteria, including a Spotlight search of attached pdfs or text files. A smart group can be created by filling out a dialog box:

Combine groups on-the-fly (virtual groups) by selecting more than one and see references common to all the groups or references that appear in any of the groups.

The reference window displays the individual items of information in your reference:

Reference window

Term Lists let you instantly see all references that contain a particular author, editor, keyword, journal, or an item from any field in the database. Select multiple terms at once and see references that have all the terms or those that contain any of the terms:

Directly search hundreds of Internet sites for references and instantly import them into Bookends. Bookends lets you search PubMed, the Library of Congress, Amazon, and hundreds of other libraries from around the world:

Save searches and perform them instantly. Perform PubMed searches automatically in the background and have Bookends discover and notify you of any new publications of interest.

Any document or folder can be attached to one or more references in a database. This is especially useful for pdf files. Bookends can automatically organize your attached files by copying or moving them to a folder of your choosing and renaming them. PDFs can be downloaded from PubMed and attached automatically. Reference information can be found and entered for you if you attach a pdf of an article listed on PubMed. Use Spotlight to find attached pdfs. The List View and Attachment Inspector gives you easy access to your attached files:

Bookends is also a powerful formatter of information. Reference information can be rearranged in virtually any configuration, allowing the creation of bibliographies for papers or articles that can be submitted directly to a journal or publisher. For example:

1. Wilkenson, JD, Henderly, L and Skelton, AH. Trends in Office Computer Training. Journal of Computer Management (March 2005). 34:123-142.

or

John D. Wilkenson, Louise Henderly & Andrew Harold Skelton. Trends in Office Computer Training. Journ Comp Manag. March 2005. Vol. 34, pp. 123-142.

or

J.D. Wilkenson, Henderly, L., and Skelton, A.H. “Trends in Office Computer Training.” March 2005. Journal of Computer Management.

or

Title: Trends in Office Computer Training

Authors: Wilkenson, JD, Henderly, L, Skelton, AH

Keywords: Training;CAI;Timesharing Systems

Notes: Useful review. Reprint on file.

A Microsoft Word X/Word 2004 add-in integrates this word processor with Bookends. With the add-in, the following items are added to the Word Tools menu (and Bookends toolbar):

Go to Bookends: brings Bookends to the front as the active application.

Find Citation: lets you search a Bookends database for one or more reference citations.

Insert Citation: inserts a temporary citation for the selected references into the Word document.

Scan Document: performs a scan of the active document window and replaces its contents (or optionally those of a newly created) with the revised document and a formatted bibliography. You can rescan a manuscript repeatedly, each time incorporating any changes since the last scan.

Unscan Document: restores a previously scanned document to its original form.

When Bookends scans a document, it replaces temporary in-text citations with numbers:

…as previously shown {Smith, J. Immunol., 104-109, 2005; Fredricks, Jones, Transmembrane signaling, J. Exp. Med., 453-460; Alberts, Nature}…

becomes:

…as previously shown (4, 8, 23)…

or Author-Date citations:

…as previously shown (Alberts, 2004; Fredricks and Jones, 2001; Smith et al., 2005)…


Bookends then generates a complete bibliography in any journal style you choose.

Bookends can also scan Apple Pages '08 documents and files saved as RTF from any word processor and format them for publication.

Bookends is also an HTTP server. This means that it can receive and respond to requests from browsers over the Internet. You create web pages with hypertext links or forms that let others, on any computer platform, link to or search for references in your databases. Sonny Software provides templates and step-by-step instructions for the creation of web pages to query your databases, including the guide Serve databases in 5 minutes (or less). Bookends can return the references in HTML format, and even return links that let others download specific files from your computer. You can also restrict access by requiring passwords or allowing/denying particular IP addresses (for example, allow only those from your institution to access your databases). With the click of a button you can enable Bookends Server:

Bookends offers other features to further simplify your job:

• link to your word processor for instant switching to and from Bookends

• autocompletion of authors, editors, keywords, journals and any other field with a Term List

• Unicode throughout (supports non-Roman languages)

• support for BibTeX data entry, importing, and formatting

• import/export references in XML (with styled text information) from/to EndNote 7 or later

• sort a database by any three fields

• detect and automatically or manually delete duplicate references

• drag and drop links to Bookends references into other applications

• and many more features developed specifically for the needs of reference management

This page was last modified: Tuesday April 22, 2008 at 21:03