You can import references from other reference management
applications into Bookends. The key is to export the
information from the other application in a format that
Bookends can import. This is especially easy for
EndNote,
Papyrus,
and
Reference Manager.
For EndNote 7 or later, use the EndNote XML exporter. For
earlier version of EndNote, use the EndNote Export (or
Refer) style to save a text file. For Papyrus, exporting
references in the BibTeX format and then importing them
into Bookends with the BibTeX import filter usually gives
satisfactory results. For Reference Manager, export using
the RIS format and import with the RIS filter. You can also
import references from
ProCite
by moving them to EndNote, exporting from EndNote, and then
importing into Bookends.
Transfer references from EndNote to
Bookends
EndNote
7 or later:
In EndNote:
• Select the references you want to transfer.
• Choose File -> Export…
• Select XML from the pop-up menu, then click Save.
In Bookends:
• Choose File -> Import References…
• Select XML from the pop-up menu, then click on OK.
• Use the Get File dialog to select the file exported from
EndNote, then click Open.
Note: You can also drag and drop the exported file onto a
Bookends reference window.
Note: if your EndNote library has attachments, such as
pdfs, you can have Bookends recognize them by moving (or
copying) them to the Bookends attachment folder (assigned
in Bookends Preferences).
EndNote
6 or earlier (also works for EndNote 7 or
later):
In EndNote:
• Examine the Edit -> Output Styles menu.
• If “EndNote Export” is not listed, select Open Style
Manager…
• Find the "EndNote Export” style and check it ON. Close
this window.
• Make sure that “EndNote Export” is now checked in the
Edit -> Output Styles menu.
• Select the references you want to transfer.
• Choose File -> Export…
• Make sure you are exporting the references as Text Only,
then click OK.
In Bookends:
• Make sure the "EndNote Export (Refer)" import filter is
active (it should be checked in the Import Filters dialog
box).
• Choose File -> Import References…
• Select EndNote Export (Refer) from the pop-up menu, then
click OK.
• Use the Get File dialog to select the file exported from
EndNote, then click Open.
Note: If you have custom fields in EndNote, you may want to
edit the Bookends import filter to place them in the
closest corresponding field. You may want to edit the field
name in Bookends to match the name you used in EndNote.
Note: Other Refer export styles can be called Refer Export
and Refer Export with Records.
Note: You can also drag and drop the exported file onto a
Bookends reference window.
Alternative
drag and drop method:
In EndNote:
• Set the out style to "Endnote Export", as above.
• Drag and drop references onto a Bookends window with the
Option key held down.
In Bookends:
• Select EndNote Export (Refer) from the pop-up menu, then
click OK.
Transfer references from Papyrus to
Bookends
In Papyrus:
• If BibTeX is not already in your format list, open the
Windows -> Formats window.
• Click on the Open… button.
• Find the file "BibTeX formats" (you may have to download
this file from the Research Software Design web site).
• Drag "BibTeX output" to the Formats window and drop.
• Close these windows, then select the references you want
to export.
• Select the File -> Print/Export menu item.
• Click on the Format button and choose "BibTeX output".
• Set Print/Export dialog to create a new text document in
plain text.
• Save the file.
In Bookends:
• Make sure the "BibTeX" import filter is active (it should
be checked in the Import Filters dialog box).
• Choose File -> Import References…
• Select BibTeX from the pop-up menu, then click OK.
• Use the Get File dialog to select the file exported from
Papyrus, then click Open.
Note:
You can also drag and drop the exported file onto a
Bookends reference window.
Important:
The Papyrus BibTeX export automatically converts extended
ASCII (e.g., accented characters) to their BibTeX
equivalents, which you may not want imported into Bookends.
If the Papyrus database contains extended ASCII characters,
duplicate the Papyrus “BibTeX output” format and rename it
so that the first word is not “BibTeX” (for example,
“Bookends BibTeX output”). When you use this format for
exporting, Papyrus will output extended ASCII characters
without conversion.
Transfer references from Reference Manager to
Bookends
In Reference Manager:
• Select the references you want to transfer.
• Export the references in "RIS" format (make sure you are
exporting the references as Text Only).
In Bookends:
• Make sure the "RIS" import filter is active (it should be
checked in the Import Filters dialog box).
• Choose File -> Import References…
• Select RIS from the pop-up menu, then click on OK.
• Use the Get File dialog to select the file exported from
Reference Manager, then click Open.
Note: You can also drag and drop the exported file onto a
Bookends reference window.
Transfer references from ProCite to Bookends
For ProCite 5, open the library in EndNote XI or later (the demo version will work) and then follow the instructions above for exporting/importing from EndNote.