Labels & Rating are also very powerful tools.
For me, for publications that I need to read from start to end, for one specific project (article), I rate them 5--
- for publications I will check; need to careful examine: I rate them 4
- for publications that might be relevant, but not sure about: rate 3
All of them receive the project keyword (tag).
They are then collected with smart search.
As I find more useful publications, I do the same: rate + tag--
The smart searches are more useful because they can update themselves. They also unify the bookends-internal keywords and finder tags.
Tell me about your paper-writing bookends workflow
Re: Tell me about your paper-writing bookends workflow
The second part of that is new to me. Do you mean that Bookends automatically writes all tags to attachments?The smart searches are more useful because they can update themselves. They also unify the bookends-internal keywords and finder tags.
Re: Tell me about your paper-writing bookends workflow
Most of my workflow is similar to what is described by others. I am working with a lot of non-electronic documents, so I need to keep track of which library/repository that they are in, so I use the following.
My color labels are: No Label/Have notes/Have read/To read/Find/Not Located/Deferred/In Process/Problem/Archived
Most of these are self evident. Deferred means that I don't have it and am not currently looking for it. Archived means that I have it, but I don't want to read it (e.g. downloaded material that I don't intend to read, but can't bear to delete). In Process means that I have it on order somewhere.
I then use tags to keep track of which project I need the item for. So a smart folder of label = Find & keyword = "For Project A" gives me everything I need to find for that project. A smart folder of label = Find & keyword = "For Project A" keyword = "At UCB" gives me everything that is at UCB.
I have a custom field for Call No (Custom 1). This is the name of the library + the call number. So I can create smart folders for what I need at each library.
Finally, I have a custom format that starts with the call number, so I can print my list of items for a particular library before I leave.
What I haven't figured out is where to put notes when I read something. If I put them in the Notes field of Bookends, I can't easily find them from outside Bookends or use file-based tools to search. If I put them in the Research folder of a Scrivener document, then they are hard to find in a different project. If I put them in a document attached to the reference (a .rtf or .pdf), they are hard to scan quickly. I am mostly using the Scrivener research folder for notes, but right now my notes are scattered all over the place.
My color labels are: No Label/Have notes/Have read/To read/Find/Not Located/Deferred/In Process/Problem/Archived
Most of these are self evident. Deferred means that I don't have it and am not currently looking for it. Archived means that I have it, but I don't want to read it (e.g. downloaded material that I don't intend to read, but can't bear to delete). In Process means that I have it on order somewhere.
I then use tags to keep track of which project I need the item for. So a smart folder of label = Find & keyword = "For Project A" gives me everything I need to find for that project. A smart folder of label = Find & keyword = "For Project A" keyword = "At UCB" gives me everything that is at UCB.
I have a custom field for Call No (Custom 1). This is the name of the library + the call number. So I can create smart folders for what I need at each library.
Finally, I have a custom format that starts with the call number, so I can print my list of items for a particular library before I leave.
What I haven't figured out is where to put notes when I read something. If I put them in the Notes field of Bookends, I can't easily find them from outside Bookends or use file-based tools to search. If I put them in the Research folder of a Scrivener document, then they are hard to find in a different project. If I put them in a document attached to the reference (a .rtf or .pdf), they are hard to scan quickly. I am mostly using the Scrivener research folder for notes, but right now my notes are scattered all over the place.