Importing only one BE library to DTO

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JCwrites
Posts: 9
Joined: Sat Jul 06, 2019 3:13 am

Importing only one BE library to DTO

Post by JCwrites »

Hi all ~ I’m using iClould to sync my Mac with iPad so that I can use BE on both

And I know DTO can import/ index the whole BE library - however :
I only want/ need one of my BE libraries to sync with DTO (not the whole, indiscriminate BE library)
I’ve tried tagging all in that library ,, doesn’t work

Suggestions appreciated,
Justin

Jon
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Location: Bethesda, MD
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Re: Importing only one BE library to DTO

Post by Jon »

What is DTO?

And what is a "whole, indiscriminate BE library"? Do you mean what we call a library (metadata) or PDFs?

Jon
Sonny Software

vulevu
Posts: 6
Joined: Tue Sep 24, 2019 11:17 am

Re: Importing only one BE library to DTO

Post by vulevu »

I wanted to do the same and found the following solution. Basically, I wanted to index a selection of my Bookend references into a Devonthink database, not all of them.

- Tag all the references in a Bookends group with a distinct tag.
- In Finder, create a smart folder that includes all of the documents with this tag.
- Index or import this folder in Devonthink.

I keep adding to this set of bibliographical references so I update the indexing periodically.

I hope this works for you too.

aroddick
Posts: 36
Joined: Tue Aug 29, 2017 1:27 pm

Re: Importing only one BE library to DTO

Post by aroddick »

Thanks @vulevu. Can you explain how you indexed a smart folder from finder? On my end it comes up as a smart.search folder, but DT can't seem to index such aliases. But maybe I'm being dense?

vulevu
Posts: 6
Joined: Tue Sep 24, 2019 11:17 am

Re: Importing only one BE library to DTO

Post by vulevu »

I used File--Index folder--Folder and I selected the smart folder I created in Finder, which worked. I pinned the folder on the Favorites sidebar in Finder - maybe that helped me access is directly.

aroddick
Posts: 36
Joined: Tue Aug 29, 2017 1:27 pm

Re: Importing only one BE library to DTO

Post by aroddick »

Huh, strange. I followed exactly the same process, but the index option is grayed out. (I.e. I can find the indexed folder, have it added to finder favourites, but cannot save it/index the search).
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vulevu
Posts: 6
Joined: Tue Sep 24, 2019 11:17 am

Re: Importing only one BE library to DTO

Post by vulevu »

I just checked what I did and "Open" is also greyed out for me when I try to index the actual folder. You can select all the PDF documents (Command A) in this smart folder and then DT allows you to index them. I index them in a specific DT folder to keep it manageable. I guess what it comes down to is that the smart folder groups all the documents so you can select a specific subset.

I hope this works for you - it's been a very useful feature for me.
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aroddick
Posts: 36
Joined: Tue Aug 29, 2017 1:27 pm

Re: Importing only one BE library to DTO

Post by aroddick »

Ahh, that makes sense. Not perfect, but better than nothing I suppose, and will encourage me to bridge more of my bookends smart collections across to DT (Just need to remember to occasionally manually update). Thanks.

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