Footnote numbering after scanning

[julesmim]

Hello,

In Microsoft Word 2011, I have a long document with many sections as chapters (more than 20). And footnotes are set to restart numbering from 1 at the beginning of every section.
After having this document scanned by Bookends (through the proper scripts in Word), the footnote numbering is reset to "Continued", so I need to go to every section and reset it to restart at 1 at the beginning of the section. (quite tedious for a lot of sections). It seems to me a bug that Bookends change this setting.
I hope something can be done about this.

Thanks for your attention.

julesmim

[Jon]

It has nothing to do with Bookends. Word handles how footnotes are numbered (Bookends has nothing to do with this). Bookends just replaces in-text citations with final citations. It doesn't even know the citation is (or is not) in a footnote.

Jon
Sonny Software

[julesmim]

It has nothing to do with Bookends. Word handles how footnotes are numbered (Bookends has nothing to do with this). Bookends just replaces in-text citations with final citations. It doesn't even know the citation is (or is not) in a footnote.

Jon
Sonny Software

Hello,
Excuse me to insist, but I can prove that it does have something to do with Bookends, since the resulting file of scanning with Bookends varies consistently when I change the scanning parameters. I don’t want to make my file public, but I can send you a copy of the original document and of the scanned document in Tech Support, if you want.

Here is the detailed description of what happens:

To ease the many tests I made, I worked with a part of my document. I saved the preliminary stuff and chapter one in a document that has 9 sections, all set to restart numbering of footnotes at the beginning of section.

If I scan the document with the three parameters "Create New Document Window", Generate a bibliography" and "Retain hidden citations" checked, the resulting document has its last section parameter reset to continue numbering of footnotes (instead of restart to 1).

If only one or none of the parameters mentioned is checked, there is no problem.

[By the way the parameter name "Create New Document Window" is misleading since MS Word has the ability to create new windows for the same document, while in this case a new document is really created]

I might have a hint about what could cause this problem. I noticed that Bookends seems to copy the content of the original document, then create a new document and then paste the result of its scanning in the newly created document. I already heard that Word saves some general parameter "in" the last paragraph mark. If it is so, maybe these parameters (that comes from the Normal template) are applied to the last section.
While writing this, I have the idea of making another test: add a new section add the end of my document. Problem solved. So I think I have found the source of the problem.
When adding a bibliography, the last section takes the parameters predefined in the Normal template used, instead of the parameters of the last section in the original document that is submitted to scanning.
Why it does so only when the parameter "Retain hidden citations" is checked. I don’t know.

I also noticed that two other parameters are reset when scanning with the "Create New Document Window" checked , whatever are the other scanning parameters.
When I scan with "Create New Document Window" checked, it changes the 2 parameters:
1- Format>Document…: tab “Marges”: parameter “Pages en vis-à-vis” (“Mirror Pages”): checked, become unchecked (I suppose because it is so in Normal template);
2- Format>Document…: tab “Disposition”, section “En-têtes et pieds de page”: parameter “Paires et impaires différentes” (“Even and odd different”) checked become unchecked (I suppose because it is so in Normal template).

I hope this information can help to fix what seems to me a bug, or at least an undesired result, that the user should be aware of.

Best regards,

[Jon]

As I said, this has nothing to do with Bookends (of course it occurs after a scan, but it has nothing to do with Bookends inserting in-text citations). It's how Word behaves. Yes, it sounds like a style sheet issue, and when you create a new document window Word will use the Normal sheet. If I'm not mistaken, it seems like the simple solution is to not create a new document window and have Bookends replace the original document with the scanned one. Then, if you want to keep them separate (original a scanned), do a Save As and give it a new name.

There is nothing to be done in Bookends, it's working as it should. It's possible I could help you with workarounds if necessary (it sounds like we have two, now). If you want to follow up on this, please contact tech support directly (support@sonnysoftware.com).

Jon
Sonny Software