Smart Folder based on absence of keyword

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GJPhD
Posts: 41
Joined: Fri Mar 10, 2017 10:30 am

Smart Folder based on absence of keyword

Post by GJPhD »

Is there an opportunity to create smart folders on MacOS Bookends that are filled with reference that do not have a specific keyword in it? I wasn't able to get it done.

If not, will it be available in a future update? Thanks and happy holidays.
Jon
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Re: Smart Folder based on absence of keyword

Post by Jon »

Yes. Choose "were field is empty" from the popup menu after the Text popup menu.

Jon
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GJPhD
Posts: 41
Joined: Fri Mar 10, 2017 10:30 am

Re: Smart Folder based on absence of keyword

Post by GJPhD »

That only gets me the references with no keywords?

Let me illustrate the setup, I am doing a systematic review and presently deleting duplicates. I have used the keyword 'Duplicate" for all references that are duplicates, as detected by Bookends.

I now need to have a Smart Folder with references that do not have the keywords 'Duplicate', so my research assistants can start working on the non-duplicate references.

As a work-around, I have now colour-labelled the references with the keyword 'Duplicate' and then created a Smart Folder than does not have that colour-label

That works, but I can imagine I would be needing smart folders that deal with the absence of specific keywords as there are only so many colour labels. No rush with the reply, I am signing off for the X-mas break :)
Philologist
Posts: 166
Joined: Fri Mar 20, 2015 9:17 am

Re: Smart Folder based on absence of keyword

Post by Philologist »

Hello GJPhD,
I am signing off for the X-mas break
This caught my attention. Why are you signing off ??????

As far as I understand, this just brings you unnecessary trouble. You then have to sign in again (that is, entering a password or an email address again.) Why would anyone want to do that ??? Just wondering…
Last edited by Philologist on Sun Dec 25, 2022 1:05 am, edited 1 time in total.
Jon
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Re: Smart Folder based on absence of keyword

Post by Jon »

Sorry, I misunderstood. This smart sql search should work:

keywords is NULL or NOT keywords regex '(?im)duplicate'

If you want to find references that *have* keywords but not the keyword 'duplicate', you'd use just the second half

NOT keywords regex '(?im)duplicate'

Jon
Sonny Software
GJPhD
Posts: 41
Joined: Fri Mar 10, 2017 10:30 am

Re: Smart Folder based on absence of keyword

Post by GJPhD »

Works like a charm, thanks for the help!
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