9.0.4 and attachments

revans · Post by **revans** » Wed Apr 19, 2006 2:19 pm

Is there is a way to automatically update the paths to attachments that are not in the "default folder"? I have updated my copy of Bookends from 9.0.3 to 9.0.4 and it is very annoying to update all of the attachments manually. (Yes, I was warned, but I just didn't think it would be this much work to update the links.)

Thanks,

-RE.

Post by **Jon** » Wed Apr 19, 2006 2:26 pm

Hi,

You only have to update the link *once* for each folder you have used. That means reattach one file from each folder -- Bookends will then find any other attachment in those folders without you needing to manually update them.

Jon
Sonny Software

revans · Post by **revans** » Wed Apr 19, 2006 4:36 pm

Ahhhh, I see. Very good, thanks.

-RE.

drzog · Post by **drzog** » Wed May 03, 2006 6:28 am

Hi is this *once* transferrable between lists? or needs to be done for each separate list?

Post by **Jon** » Wed May 03, 2006 7:36 am

By "list" do you mean databases? If so, yes, it only need be once and that folder will now be searched for attachments by any database you have.

Jon
Sonny Software

drzog · Post by **drzog** » Thu May 04, 2006 3:03 am

Fab, unfortunately it doesnt work across sync'ed databases for some reason, even though the computers are mirrored. Jon please tell me this is the only update that this reattaching will happen on...

Post by **Jon** » Thu May 04, 2006 7:48 am

If you are using Bookends on different Macs, you need to reattach one for each non-default attachment folder on each machine -- there is no magic here, the file paths are stored in Bookends Preferences. If you are running on two Macs, you have two different Preference files.

Let me point out that unless you really have a need, you should always keep attachments in the default folder (and subfolders). In addition to not ever having to reattach files, there are many advantages to this, among them (1) automatic filing, (2) easy portability, and (3) the ability to do Spotlight searches on attached pdfs and retrieve the corresponding references.

I can't rule out future changes (because I can't predict the future) but rest assured that I have no intention of changing the current (new) method for keeping aliases to attachment folders.

Jon
Sonny Software

thecritic · Post by **thecritic** » Sun May 07, 2006 2:19 pm

Jon wrote:(3) the ability to do Spotlight searches on attached pdfs and retrieve the corresponding references.

The one can do Spotlight searches on attached pdfs regardless of where they are stored, right? But how does one easily retrieve the corresponding references in Bookends, say from the Finder?

nicka · Post by **nicka** » Sun May 07, 2006 3:09 pm

I suppose Jon meant Spotlight searches from within Bookends of all -- and only -- attached pdfs.
If you select Spotlight from the dropdown menu on the search text field at the top of the list view window, then type in the search field and press return, Bookends searches all attached pdfs for the phrase entered.
All the matches will be listed in the window, just as they are for other searches.

I don't think there's any way of doing this kind of thing from the Finder -- that is, searching with Spotlight, then jumping from the results into Bookends.

thecritic · Post by **thecritic** » Mon May 08, 2006 8:26 am

nicka wrote:I suppose Jon meant Spotlight searches from within Bookends of all -- and only -- attached pdfs.
If you select Spotlight from the dropdown menu on the search text field at the top of the list view window, then type in the search field and press return, Bookends searches all attached pdfs for the phrase entered.
All the matches will be listed in the window, just as they are for other searches.

Thanks. I really prefer to keep my attachments in their original locations ... the problem is that the Spotlight searching from within BE doesn't work. Is this unavoidable?