Sonny Software

44 pages with double-spacing, containing about 30 figures, whole file size <9MB. In Word 2011, when I use the script on the menu bar and click on scan active document, the Mac beach ball came on spinning and basically crashed Word.

I've heard from a colleague who enquired about this problem quite some time ago that, the only way to fix this is to duplicate the document and delete all the figures, do the scanning and create bibliography list, and then manually combine it with the original document with the figures??

Please help.

It's not the size of the Word document, it's the size when converted to RTF (I think if you save it as RTF you'll find it's enormous). We have a page that discusses this (link at the end).

There are several solutions, none as bad as what you were told.

1. Save the document as RTF and scan that, the open again in Word. You can save as RTF and rescan as often as you like.
2. Remove one or two complex figures (it's usually these that are the culprit) until you can scan the document. At the end of the writing process when you're ready to submit, after you scan put those one or two figures back.

Note that you may be able to convert a complex graphic to a format that takes much less space (e.g. to jpeg) and replace the original without losing any fidelity.

http://www.sonnysoftware.com/Issues/issues.html

Jon
Sonny Software