Workflow / tips for Athens / Cambridge users?

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jss366
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Workflow / tips for Athens / Cambridge users?

Post by jss366 »

Hi all,
I'm new to BE, and academic writing in general. I'm only at the 'capture' stage right now, and intend to build my database as I go. I often want to enter a well-known book or paper, and quickly download a citation for BE import, with a good abstract etc. Usually it takes me way longer to find the citation than it would to type it in from the book jacket - and I'm a slow typist. My questions are:

Do you have reliable / favourite source for quickly downloading a full citation for import into BE?

Do you have any workflow / practice tips? What works for you?

Oh, and if I want to cite / quote different parts of a book, does each need a separate entry? :oops:

If there is a thread on this already, I apologise, but I couldnt find it. Thanks!
zoe12345
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Post by zoe12345 »

I think the best method is to do as you have done, to build-up the database as you go.

As for question three: yes, you do need to put in every chapter in an edited book separately. However, you can copy and paste information to a new citation. Then you will only have to type the authors name and chapter name- will make it a bit quicker.
Jon
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Post by Jon »

Even better than copy/paste fields: Refs -> Duplicate (or Edit -> Copy/Paste Reference, which is perhaps what you meant).

Also, to be complete, Command-' copies the text from the field you are in from the previous reference (Reference Window). And Peek lets you copy text from any field in any other reference to the current one.

Jon
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nicka
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Post by nicka »

Do you have reliable / favourite source for quickly downloading a full citation for import into BE?

Do you have any workflow / practice tips? What works for you?
Sorry for such a late reply, but I hope this is still useful.

For books, you can get citations using the internet search feature (in the utilities menu). I find that every book I have needed to put in my database could be found by searching the Library of Congress. I usually find it useful to do an 'advanced' search, by author and/or title.

For published papers things are more difficult but getting easier. If you have full access to a journal via Athens, you may be able to select a bunch of papers on the journal's webpage (by putting ticks in boxes) then select 'download citations' or something like that. You usually have to choose a format - RIS, Endnote and Bibtex are common. The result is a text file you should drag onto Bookends with the shift key held down. Bookends will offer to import the references. Select an import filter that matches the format chosen. With luck all the references will be imported. If not you may have to make a custom filter based on a suitable one that already exists (or ask here).
Then go back to your web browser and download the articles as pdfs and drag them one-by-one onto the references.
Jon
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Post by Jon »

Hi nicka,

Very good answer.

One small note -- as of Bookends 9.0.3 you can drag the pdf link (or proxy icon) directly to a Bookends database window and it will be imported without the need to download the file first. The URL must end in .pdf for this to work -- the User Guide has more details about this feature.

Jon
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nicka
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Post by nicka »

One small note -- as of Bookends 9.0.3 you can drag the pdf link (or proxy icon) directly to a Bookends database window and it will be imported without the need to download the file first.
Very useful. Thanks Jon.


I hope no one minds too much if I hijack this thread a bit. I was wondering about this:
if I want to cite / quote different parts of a book, does each need a separate entry?
Of course we have to create separate entries in the database for separate chapters.
But I wonder whether Bookends could help a bit more than it does at a later stage, that is, with the production of bibliographies with chapters from edited books in them.
It seems to me that it would be convenient if Bookends could figure out that two or more chapters from the same book had been cited and (optionally) format the references appropriately, like this:

Bilgrami, A., & Rovane, C. (2005). Mind, language, and the limits of inquiry. In McGilvray (2005a) (pp. 181–203).
McGilvray, J. (Ed.). (2005a). The Cambridge Companion to Chomsky. Cambridge: Cambridge University Press.
McGilvray, J. (2005b). Meaning and creativity. In McGilvray (2005a) (pp. 204–22).
Rai, M. (2005). Market values and libertarian socialist values. In McGilvray (2005a) (pp. 225–39).
Smith, N. (2005). Chomsky’s science of language. In McGilvray (2005a) (pp. 21–41).

I don't know of any reference managing software that can do this, although it seems like the kind of thing computers should be good at.
I can see there might be problems because there would have to be links between references in the database saying which chapters belonged to which book. But it would be very useful. Formatting a bibliography like this is often expected, sometimes required and can save a lot of space.

And it's no fun editing a bibliography by hand to get it this way.
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Post by Jon »

Hi nicka,

There is no end to the convoluted and arbitrary ways that people can decide to cite data in references. And computers can of course handle all of them. The limitation is really how difficult it is to design an interface that allows such flexibility and is still understandabe/modifiable by the average user. There is a point of diminishing returns...

Jon
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ozean
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Post by ozean »

I see Jon's point. However, when finishing up my last to articles, I also thought that this would be a useful feature because the publishers wanted a citation format similar to the one nicka used (only a short reference to the edited book in for each chapter that is cited and independant, full references for the edited volume). In both cases, I had to enter invisible references to the edited volume in Mellel after entering the chapter so that the bibliography would show everything that I need.

In general, I think it would be great if somehow one could link chapters to the volume in the database – that might also make it easier to enter the information for chapters: just point to the edited volume and voilá! (I know that programming this – especially when thinking about customizable fields – is probably not easy to achieve. However, just having an automated function that adds the title of the edited volume and the editors would really be quite helpful.

Jon, we will always find new features to request :twisted: ;)
nicka
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Post by nicka »

There is a point of diminishing returns...
I know. And I'm not the one who would have to do the coding...
Anyway, Bookends is really great as it is -- I was only offering an idea for sometime in the future.

The reason I mentioned it is that I tried to find a way of doing it when I started using Bookends, and then recently a friend who uses Endnote described this same feature (which it annoyed him that Endnote did not have) and asked me if Bookends could do it. I wondered if we were unusual or if other people felt the same way.
jss366
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Post by jss366 »

Thanks everyone:
I looked for Refs > Duplicate before I posted this question, thinking it must be in there somewhere. But I now realise it's new in 9.0.3.
frvs
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Post by frvs »

Just to support nicka's (and ozean's) point (taking an unfinished discussion across from another thread; sorry)… Granted Jon's point that there is a point of diminishing returns in implementing every conceivable arbitrary way people invent for citing titles, I would point out that nicka's suggestion is NOT an out-of-the-way arbitrary feature. It is part of, for example, the MLA [Modern Language Association of America] Style Manual. They present it as optional, but a number of journals using their style make it mandatory. And the pain involved in manually tweaking references to meet this requirement, which affects many scholars out there in the field of literary studies, could be relieved by this extra nicety in the new menu. Thus, I think, the new menu option would become really powerful; it would take BE one big step forward in versatility as far as formatting reference lists goes.

Here is what the MLA Style Manual says on this:
"Cross-references. To avoid unnecessary repetition in citing two or more works from the same collection, you may create a complete entry for the collection and cross-reference individual pieces to the entry. In a cross-reference, state the author and the title of the piece, the last name of the editor of the collection, and the inclusive page numbers. If the piece is a translation, add the name of the translator after the title, unless one person translated the entire volume. […] If you list two or more works under the editor's name, however, add the title (or a shortened version of it) to the cross-reference."
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