Smart Folder based on absence of keyword

[GJPhD]

Is there an opportunity to create smart folders on MacOS Bookends that are filled with reference that do not have a specific keyword in it? I wasn't able to get it done.

If not, will it be available in a future update? Thanks and happy holidays.

[Jon]

Yes. Choose "were field is empty" from the popup menu after the Text popup menu.

Jon
Sonny Software

[GJPhD]

That only gets me the references with no keywords?

Let me illustrate the setup, I am doing a systematic review and presently deleting duplicates. I have used the keyword 'Duplicate" for all references that are duplicates, as detected by Bookends.

I now need to have a Smart Folder with references that do not have the keywords 'Duplicate', so my research assistants can start working on the non-duplicate references.

As a work-around, I have now colour-labelled the references with the keyword 'Duplicate' and then created a Smart Folder than does not have that colour-label

That works, but I can imagine I would be needing smart folders that deal with the absence of specific keywords as there are only so many colour labels. No rush with the reply, I am signing off for the X-mas break

[Philologist]

Hello GJPhD,

I am signing off for the X-mas break

This caught my attention. Why are you signing off ??????

As far as I understand, this just brings you unnecessary trouble. You then have to sign in again (that is, entering a password or an email address again.) Why would anyone want to do that ??? Just wondering…

[Jon]

Sorry, I misunderstood. This smart sql search should work:

keywords is NULL or NOT keywords regex '(?im)duplicate'

If you want to find references that *have* keywords but not the keyword 'duplicate', you'd use just the second half

NOT keywords regex '(?im)duplicate'

Jon
Sonny Software

[GJPhD]

Works like a charm, thanks for the help!